Among the multiple project management techniques available, enterprises and businesses prefer to use PRINCE2 (Projects IN Controlled Environments) to manage their project requirements effectively. One critical advantage of the PRINCE2 Principles is their ability to manage various projects, regardless of industry and size of the organisation.
A PRINCE2 Training course will cover fundamental elements like themes, principles, processes, and methods of the PRINCE2 methodology. It is preferred that project management professionals attend the training and reap the benefits.
This blog provides a better overview of the PRINCE2 principles and processes.
Understanding PRINCE2 Methodology
PRINCE2 is a structured Project Management methodology created as a UK government standard for information systems projects. It is widely used worldwide, including in Australia, Western Europe, and the UK.
Principles of PRINCE2
After familiarising yourself with the significance of PRINCE2, you must understand its key principles. Below is an overview of a few of those principles:
Continued business justification
The PRINCE2 principles ensure a substantial business justification exists before beginning a project. This mainly denotes properly studying each project aspect, including deliverables, goals, budgets, timelines, etc.
Learn from the experience
It is equally important to ensure that all the experiences are recorded for the future course of action. This is because it can help teams learn from their mistakes and be able to work on projects with more expertise and dedication. By recording the outcomes and stages in the PRINCE2 environment, consistent and reliable learning can be encouraged.
Defined roles and responsibilities
By clearly understanding the roles and responsibilities, each team member can find it convenient to improve their performance and productivity. Hence, by implementing the PRINCE2 Management method, enterprises can describe the roles and responsibilities of all team members to let them work more efficiently and deliver unparalleled results.
Manage by stages
To handle projects more precisely and successfully, they must be divided into numerous parts and phases. Following the phase, the superiors evaluate them and note the lessons learned for the subsequent session. This gives the management even more assistance in making sure that the project is moving along as planned and is free of errors.
Manage by exception
Within a company, the top executives might be unable to set aside time for every project daily. Consequently, PRINCE2 techniques ensure such board members can specify the baseline project measurable components and handle the responsibilities of a Project Manager.
The project’s measurable components will include elements like time, cost, risk assessment, scopes, and others. And, in case of any unwanted problems, such as the project going over budget or being delayed or off schedule, the Project Manager takes the necessary measures.
Focus on the product
Teams must be in place to ensure that deliverables are measured precisely and accurately and that they match each project’s objectives. Primarily, excellent quality control is the factor that is constantly inspected and contrasted with the specifications.
PRINCE2 Project Management Process
The PRINCE2 method tries to separate the running of a project into different and important processes. For a better overview of some of them, you can go through the below points:
- Beginning a project: A project mandate is created, which can answer logistical questions about the project, explain the project’s purpose, and talk about how and who will execute the same.
- Initiating a project: This stage is mostly about understanding what must be done to complete the project. During this phase, the management of performance target details like time, cost, scope, benefits, quality, etc., are covered.
- Directing a project: Everything from the beginning to the end of a project falls under this stage. It mostly includes activities like initiation, stage boundaries, project closure, etc.
- Controlling a stage: It entails a stage when a project is broken down into manageable activities. This stage typically includes a Project Manager to oversee and report on work package progress.
- Managing Product Delivery: This stage includes communication between the team manager and the Project Manager. It mostly consists of activities like accepting, executing, and delivering a work package.
Conclusion
By employing the PRINCE2 themes and processes, you will find enterprises that can successfully complete both small and big projects. Most essentially, PRINCE2 can provide structure and a common language for any project. And you can advance your career by learning more about the PRINCE2 methodology.
